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Electrifying the Workplace

A Guide to Successful Implementation of Charging Stations



Circontrol EV chargers operated by PARKL


In an era where the world is actively embracing the shift towards sustainable practices, workplace charging stations for electric vehicles (EVs) have risen to prominence as a cornerstone of corporate responsibility and a catalyst for employee satisfaction. Far beyond being a fleeting trend, the installation of EV charging infrastructure in office buildings represents a strategic move toward fostering a greener and more progressive workplace.


This article aims to navigate the complex landscape of workplace charging, providing essential, step-by-step guidance on effective implementation while ensuring compliance with building requirements. From our guide you will discover how installing EV charging infrastructure in your office building can help you create a greener and more forward-thinking workplace that aligns with your values and goals. Whether you are a business owner, a manager, or an employee, workplace charging can make a difference for your company and the planet. Read on and get ready to plug in!


Steps to Successful Implementation of Charging Stations

1. Site Assessment


A thorough site assessment is essential for successful workplace charging installations, both from an economical and a technical standpoint. This step involves finding the best locations for charging stations that are easily accessible for employees. Proper examination includes an overview of the building’s electrical infrastructure, looking at power sources, parking proximity, and compliance with local regulations. Engaging with stakeholders during this phase is important to customize the charging infrastructure accordingly.


2. Collaboration with Building Management


Effective communication with building management is paramount. Engage in discussions regarding installation plans, assess the building's electrical capacity, and secure necessary permissions while ensuring adherence to local building codes. Collaboration with facility managers is essential to seamlessly integrate charging stations into the existing infrastructure. Documentation plays a key role, including permits, traffic engineering plans, and electrical connection plans. Detailed technical descriptions of charging equipment, maintenance instructions, and a CE declaration of conformity are crucial, as are documents certifying commissioning and energization, contact protection reports, and maintenance contracts.


3. Fulfilling Documentation Requirements


The necessary documentation for electric charging point installation includes permits, a potential traffic engineering plan, and an electrical connection plan. Provide the above-mentioned technical descriptions of the charging equipment, along with maintenance instructions and the all-important CE declaration of conformity. Make sure that essential documents, such as those certifying commissioning and energization, a contact protection report, and a maintenance contract, are all in place. Conclude the process with a declaration confirming the charging point's compliance with specifications, requirements, and its delivery in working order.


4. Selection of Charging Equipment


Choosing the right charging equipment is pivotal to meet the needs of employees. Opt for smart charging solutions that enable efficient management and monitoring of the charging network. Ensure compatibility and scalability to meet future demand.


5. Electrical Capacity Assessment


A comprehensive evaluation of the building's electrical capacity is vital to prevent overloading the existing system. Collaboration with qualified electrical engineers is essential for assessing and potentially upgrading the electrical infrastructure. Consider the maximum power requirements for individual vehicles and the overall charging network. The implementation of a Dynamic Load Management (DLM) system further enhances safety by monitoring available energy for electric vehicle chargers in real-time, preventing potential overloads on the main power supply, while catering to each car’s individual needs.



Circontrol wall charger operated by PARKL


6. Meticulous Implementation Process


Qualified electricians with the necessary certifications should exclusively handle the installation and commissioning of charging stations. This process involves verifying the site's electrical characteristics, considering the maximum power the vehicle can handle, and assessing the maximum current the electrical network can handle during charging. The integration of electric charging points in parking spaces requires various construction activities, including pavement demolition and resurfacing. Cable laying, distinctive pavement painting, and the installation of warning signs are integral to delineate charging areas and guide users effectively. Collision protection features such as barriers and wheel chocks enhance safety and secure the efficient use of electric charging points in parking spaces.


7. Software Management


It’s not just about the physical installation of charging stations but also about smart and efficient software management. Establishing a robust software infrastructure is paramount to ensuring a seamless charging experience for employees. This includes adeptly handling access and permissions, whether they be paid or complimentary charging services, and implementing a billing system. Striking the right balance between accessibility and accountability is key, ensuring that charging stations are optimally utilized while maintaining a transparent and fair system. By integrating cutting-edge software solutions, companies can not only enhance the user experience but also streamline the administration of workplace charging, fostering a greener and more sustainable work environment.



Charging your car with PARKL

 

8. Employee Education and Engagement


A successful workplace charging program extends beyond physical infrastructure. Launch an awareness campaign to educate employees about EV benefits and charging station availability. Provide information on usage guidelines, charging etiquette, and any associated costs. Foster a culture of sustainability through employee engagement initiatives.

 

9. Driving Corporate Sustainability


Implementing workplace charging stations is not just a strategic move but a commitment to a sustainable and efficient future. Through careful planning, collaboration, and adherence to regulations, organizations can seamlessly integrate electric vehicle charging infrastructure within their office buildings. This not only aligns with environmental goals but positions the organization as a leader in corporate sustainability while enhancing employee satisfaction. Our recent survey showed that 67% of employees who charge both at home and at their workplace prefer charging their cars at the office. Current estimates show that by 2030 almost every 5th car on European roads will be electric, a huge increase which will be even higher when it comes to company fleets.

Did you know that electric car charging doesn’t have to be a hassle? Our E-mobility service takes care of all your e-mobility needs, from the end-to-end charger installation and management, all the way to dynamic load management and invoicing. Electrify your workplace with us and pave the way for a greener future for your company! Learn more about the service on our site by clicking here: parkl.net/en/connect/e-mobility 


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